Accessibility Tools

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Recipient 

According to Article 2 (g) of Regulation (EC) No 45/2001, a recipient shall mean "a natural or legal person, public authority, agency or any other body to whom data are disclosed, whether a third party or not; however, authorities which may receive data in the framework of a particular inquiry shall not be regarded as recipients."

Notifications of processing operations have to comprise information on the recipients of the personal data. A recipient can be a third party (with the exception of authorities which in the framework of a particular inquiry receive data - in such cases, they shall only be regarded as a third party).

An illustrative example may be salary payments of officials of the EU institutions and bodies. The salary slip does not only go to the employee, but also to the institution or body where he or she works, and Eurostat receive the data (compiled).

See also: Q&A on Transfer of personal data

Regulation (EC) No 45/2001 

Regulation (EC) No 45/2001 regulates the protection of individuals with regard to the processing of personal data by Community institutions and bodies.

The Regulation implements Article 286 of the Treaty establishing the European Communities which requires the application of data protection rules to Community institutions and bodies, as well as the establishment of an independent supervisory authority.

The data protection rules in the Regulation are based on the existing Community rules on data protection which apply to the Member States, in particular the Data Protection Directive 95/46/EC and the E-privacy Directive 2002/58/EC. The Regulation regroups the rights of the data subjects and the obligations of those responsible for the processing into one legal instrument.

It also establishes the European Data Protection Supervisor as an independent supervisory authority with the responsibility of monitoring the processing of personal data by the Community institutions and bodies.

Retention (data retention) 

Data retention refers to all obligations on the part of controllers to retain personal data for certain purposes.

The Data Retention Directive (Directive 2006/24/EC (pdf)) contains an obligation for providers of electronic communications to retain traffic and location data of communications through telephone, e-mail, etc. The retention takes place for the purpose of the investigation, detection and prosecution of serious crime.

See also Council framework Decision 2008/977/JHA.

RFID 

RFID stands for Radio Frequency IDentification. It is an automatic identification method, relying on storing and remotely retrieving data using devices called RFID tags or transponders.

An RFID tag is an object that can be applied to or incorporated into a product, an animal or a person for the purpose of identification or remote tracking through the use of radio waves.

The EDPS released an opinion (pdf) on the issue in December 2007, in which he underlines that RFID systems could play a key role in the development of the European information society, but also that the wide acceptance of RFID technologies should be facilitated by the benefits of consistent data protection safeguards.

Right of access 

The right of access is the right for any data subject to obtain from the controller of a processing [glossary] operation the confirmation that data related to him/her are being processed, the purpose(s) for which they are processed, as well as the logic involved in any automated decision process concerning him or her.

This right also allows the data subject to receive communication in an intelligible form of the data undergoing processing and of information regarding the processing.

This right can be exercised without constraint, at any time within three months from the receipt of the request, and is free of charge (Article 13 of Regulation (EC) No 45/2001).

Right of information 

Everyone has the right to know that their personal data are processed and for which purpose. The right to be informed is essential because it determines the exercise of other rights.

The right of information refers to the information which shall be provided to a data subject  whether or not the data have been obtained from the data subject.

The information which must be provided relates to the identity of the controller, the purpose(s) of the processing, the recipients, as well as the existence of the right of access to data and the right to rectify the data.

The right of information for the person concerned is limited in some cases, such as for public safety considerations or for the prevention, investigation, identification and prosecution of criminal offences, including the fight against money laundering.

In the context of processing operations within the EC institutions (see Articles 11 and 12 of Regulation (EC) No 45/2001), this right is often fulfilled by a privacy statement.

Right of rectification 

The right of rectification is the right to obtain from the controller the rectification without delay of inaccurate or incomplete personal data (Article 14 of Regulation (EC) No 45/2001).

The right of rectification is an essential complement to the right of access and is important to maintain a high level of data quality.

To exercise the right of rectification, the data subject usually has to write to the controller of the processing operation. By way of illustration, if you need to change your personal address or if you find that information about you is inaccurate, you should exercise your right of rectification by contacting the controller who holds these data.

Right to object 

The right to object has two meanings. First, it is the general right of any data subject to object to the processing of data relating to him or her, except in certain cases such as a specific legal obligation. Where there is a justified objection based on legitimate grounds relating to his or her particular situation, the processing in question may no longer involve those data (see Article 14 sub (a) of Directive 95/46/EC and Article 18 sub (a) of Regulation (EC) No 45/2001).

It also refers to the specific right of any data subject to be informed, free of charge, before personal data are first disclosed to third parties or before they are used on their behalf for the purposes of direct marketing, and to object to such use without justification (see Article 14 sub (b) of Directive 95/46/EC and Article 18 sub (b) of Regulation (EC) No 45/2001).

The right to object can be exercised at the moment of the collection of the data (for instance while completing a form), or at a later stage, by contacting the controller. The right to object is free of charge to the person who exercises it.

  • 17 August 2016

    The EDPS, in collaboration with European consumer organisation BEUC, is hosting a joint conference on Big Data: individual rights and smart enforcement. The conference will take place in Brussels on 29 September 2016. For more information on the conference and how to register, visit the EDPS Events page.

  • 05 August 2016

    Our IT services are undergoing scheduled maintenance from 12 to 15 August. Please note that, for technical reasons, we cannot guarantee that the complaints and annexed files submitted during this period will reach us - despite a possible acknowledgement of receipt. Should you not receive any acknowledgement of receipt within 10 working days from submitting your complaint, please do let us know.

  • 25 July 2016

    ePrivacy rules should be smarter, clearer, stronger. Read the EDPS opinion and the press release.

  • 18 July 2016

    Data protection and Whistleblowing in the EU Institutions. Please read the EDPS guidelines and the press release.

  • 15 July 2016

    The EDPS’ free app, EU Data Protection, has been updated! You can now consult the texts of General Data Protection Regulation (REG) 2016/679 and the Directive 2016/680 for the police and criminal justice sector alongside the texts they replace.

  • 26 July 2016

    Fablab on GDPR, Participation of Wojciech Wiewiórowski and Giovanni Buttarelli, Brussels, Belgium

  • 25 July 2016

    Extraordinary Plenary Session of the Article 29 Working Party, Participation of Giovanni Buttarelli, Brussels, Belgium

  • 21 July 2016

    45th Asia Pacific Privacy Authorities Forum, Participation and speeches of Giovanni Buttarelli on Update on EU GDPR and Calibrating Privacy Principles to a Big Data and Digital Society, Singapore

  • 14 July 2016

    Launch of EU Data Protection Whitepaper, British Chamber of Commerce in Denmark, Keynote speech by Giovanni Buttarelli, Brussels, Belgium

  • 07 July 2016

    Marketing and profiling in the European Union, participation and speeches by Giovanni Buttarelli and Wojciech Wiewiórowski, Brussels, Belgium

  • 06 July 2016

    Privacy Laws & Business Annual International Conference, Wojciech Wiewiórowski in panels on Privacy terms and conditions and How data protection rules should be enforced in tandem with competition and consumer policy, Cambridge, UK

  • 06 July 2016

    Confindustria Radio Televisioni General Assembly 2016, Giovanni Buttarelli in a panel on Authority, Markets and Rights, Rome, Italy

  • 30 June 2016

    Reframing Data Transparency, Wojciech Wiewiórowski in a Roundtable Discussion organised by the Centre for Information Policy Leadership and Telefónica, London, UK