Under Regulation (EC) 45/2001, the data controller is the institution or body that determines the purposes and means of the processing of personal data. In particular, the controller has the duties of ensuring the quality of data and, in the case of the EU institutions and bodies, of notifying the processing operation to the data protection officer (DPO). In addition, the data controller is also responsible for the security measures protecting the data.
The controller is also the entity that receives requests from data subjects to exercise their rights.
The controller must co-operate with the DPO, and may consult him or her for an opinion on any data protection related question.
See also: Q&A on Controller
The principle of “data minimization” means that a data controller should limit the collection of personal information to what is directly relevant and necessary to accomplish a specified purpose. They should also retain the data only for as long as is necessary to fulfil that purpose. In other words, data controllers should collect only the personal data they really need, and should keep it only for as long as they need it.
The data minimization principle derives from Article 6.1(b) and (c) of Directive 95/46/EC and Article 4.1(b) and (c) of Regulation EC (No) 45/2001, which provide that personal data must be "collected for specified, explicit and legitimate purposes" and must be "adequate, relevant and not excessive in relation to the purposes for which they are collected and/or further processed".
Data mining is the process of analysing data from different perspectives and summarising it into useful new information. Data mining software is one of a number of tools for interrogating data. It allows users to analyse data from many different dimensions or angles, categorise it, and summarise the relationships identified. Technically, data mining is the process of finding correlations or patterns among dozens of fields in large relational databases. It is commonly used in a wide range of profiling practices, such as marketing, surveillance, fraud detection and scientific discovery. Obviously, for data mining to be effective it is necessary to analyse large amounts of previously collected data.
A data protection authority is an independent body which is in charge of:
According to Article 28 of Directive 95/46/EC, each Member State shall establish in its territory at least one data protection authority, which shall be endowed with investigative powers (such as access to data, collection of information, etc.), effective powers of intervention (power to order the erasure of data, to impose a ban on a processing, etc.), and the power to start legal proceedings when data protection law has been violated.
National data protection authorities have been established in almost all European countries, as well as in many other countries worldwide.
In addition to the data protection officer foreseen by Regulation (EC) No 45/2001, some EU-institutions have appointed a data protection coordinator in order to coordinate all data protection aspects in the relevant DG, Departments or Units.
Directive 95/46/EC of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data and on the free movement of such data (also known as "Data Protection Directive") is the centrepiece legislation at EU level in the field of data protection.
The Directive is a framework law, meaning that it is implemented in EU Member States through national laws.
It aims to protect the rights and freedoms of persons with respect to the processing of personal data by laying down guidelines determining when the processing is lawful. The guidelines mainly relate to:
The Member States of the Council of Europe and the European institutions celebrate Data Protection Day each year on 28 January.
This date marks the anniversary of the Council of Europe's Convention 108, the first legally binding international instrument related to data protection.
The EDPS usually takes part in the celebration of the event by setting up an information stand in the main EU institutions.
Each Community institution and body shall, in order to comply with Regulation (EC) 45/2001, have a data protection officer (DPO). The DPO shall ensure the internal application of the Regulation and that the rights and freedoms of the data subjects are not likely to be adversely affected by the processing operations.
The DPO shall also keep a register of processing operations that have been notified by the controllers of the institution or body where he or she works.
According to Article 22 of Regulation (EC) No 45/2001, the data controller shall implement appropriate technical and organisational measures to ensure an appropriate level of security in relation to the risks represented by the processing and the nature of the personal data to be protected.
Such measures provide for the prevention of any unauthorised disclosure or access, accidental or unlawful destruction or accidental loss, or alteration and any other unlawful form of processing.
The data subject is the person whose personal data are collected, held or processed.
Data transfer refers to the transmission / communication of data to a recipient in whatever way.
Transfers of personal data within or between Community institutions or bodies or to recipients in EU countries are subject to certain conditions according to Articles 7 and 8 of Regulation (EC) No 45/2001. For instance, such transfer should be necessary for the legitimate performance of the public tasks involved.
Transfers are subject to specific safeguards when the recipient is located in a country outside the EU / European Economic Area (EEA) according to Articles 25-26 of Directive 95/46/EC and Article 9 of Regulation (EC) No 45/2001. See for instance the conditions for the transfer of PNR data or relating to the Safe Harbour scheme.
Time for Europe's data protection authorities to raise their game. Read the new blog post by Giovanni Buttarelli.
To celebrate Europe Day, the EU institutions will hold the annual EU Open Day on 28 May 2016. The EDPS stand will be located on the first floor of the European Parliament, so make sure you pass by and check out our fun and interactive activities! More information about EU Open Day and the EDPS stand can be found on the EDPS Events page.
Key Challenges for Privacy in the Digital Age. Read the speech by Giovanni Buttarelli given at Europol - EIPA conference on Privacy in the Digital Age of Encryption and Anonymity Online.
New Regulation boosts the roles of EDPS and Europol. Read the press release.
Spring Conference, Participation and keynote speech by Giovanni Buttarelli, Budapest, Hungary
Spring Conference, Participation and speech by Wojciech Wiewiórowski on GDPR – what next? Practical implications for national legislators, DPAs, data controllers, Budapest, Hungary
Wojciech Wiewiórowski visits the European Institute of Innovation and Technology, Budapest, Hungary
General Data Protection Regulation and Startups, Speech by Giovanni Buttarelli, European Parliament, Brussels, Belgium
AmCham EU’s Plenary Meeting, Keynote speech by Giovanni Buttarelli, Brussels, Belgium
Giovanni Buttarelli presents the EDPS Annual Report 2015 to the LIBE Committee, European Parliament, Brussels, Belgium
Association of Corporate Counsel Annual Conference, Giovanni Buttarelli gives a keynote speech on EU Data Protection Regulation, Rome, Italy
Cyber 2016: Evolving Threats, Security Developments and Improving Cooperation, Chatham House Cyber Conference, Speech and panel discussion by Wojciech Wiewiórowski on Data Protection, Privacy and National Security, London, UK